Administrative Assistant - Brenham Front Office

Valmont Industries, Inc. • Brenham, TX

5d • $18 - $27 • Onsite

About The Position

The Administrative Assistant performs routine but varied clerical duties in accordance with standard procedures. Welcomes and interacts with internal and external clients, vendors, and visitors. Duties include administrative tasks such as photocopying, compiling records, running reports, filing, posting information, and distributing mail. Maintain records, prepare forms, verify information, and resolve routine problems. This position reports to the HR Manager.

Requirements

• High School Diploma + 1 year of experience in an office environment, with customer service experience
• Clerical experience and knowledge of Microsoft products
• Strong communication, organizational, and multitasking skills are essential
• Proficiency in Microsoft Office Suite is required, Outlook, Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Experience with office equipment like printers, copiers, audio/visual equipment (video presentations), etc.
• Ability to handle confidential information
• Problem-solving skills and the ability to work independently

Responsibilities

• Administrative and clerical: Answering phones, managing emails and mail, filing documents, preparing memos, and maintaining office equipment. Key duties include scheduling, data entry, filing, and preparing documents and preparing slides for location presentations.
• Customer service: Greeting visitors, answering phone calls, and serving as the initial point of contact. Communicates and coordinates with appropriate personnel for site visits. Handles all front desk activities for the front office.
• Coordination: Scheduling meetings and appointments, managing calendar for visitors, and coordinating miscellaneous arrangements for leadership staff if needed. Coordinates location events, such as town hall meetings, employee engagement events, including ordering of brand merchandise, and meal planning. May assists HR team with focused events such as hiring events and community involvement/outreach activities.
• Office management: Ordering and stocking supplies, managing vendor relationships, and coordinating office maintenance and repairs.
• Support: Providing administrative assistance to departments or staff, managing internal communications. Applies knowledge of department policies and procedures and utilizes a general understanding of other departments' functions.
• All other duties as assigned/directed. May occasionally be required to work outside of normal business hours.

Benefits

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED