Administrative Assistant, Transportation

NASCAR • Conover, NC

9d

About The Position

At NASCAR, you will find a community of passionate individuals who care about our sport and are united in seeing it grow. NASCAR Event Management seeks a talented professional to join in the position of Administrative Assistant, Transportation . This is a part-time role. The Administrative Assistant, Transportation supports the daily operations of NASCAR transportation by providing high-level administrative and logistical support for the transportation of equipment and personnel. Duties include but are not limited to: Provide administrative support to the Transportation and Fleet Management teams supporting NASCAR race operations Assist with scheduling and coordination of transport for haulers, equipment, and support vehicles across national race schedules Maintain accurate records related to fleet assets, driver assignments, mileage, fuel usage, maintenance, and inspections Prepare and track transportation documentation including trip logs, permits, credentials, and compliance records Coordinate communication between drivers, shop personnel, vendors, and track officials Support travel logistics for drivers as it relates to fleet movement and event schedules Process invoices, purchase orders, fuel cards, tolls, and expense documentation for transportation operations Maintain fleet management databases and reporting tools to support operational and performance analysis Assist with compliance documentation related to DOT regulations, CDL requirements, safety training, and race-event standards Support race-weekend logistics, including last-minute changes, emergency requests, and time-sensitive problem resolution Maintain strict confidentiality regarding team operations, schedules, equipment, and competitive information Assist with post-race reporting, audits, and continuous improvement initiatives Performs other duties as assigned. Approximate travel: 10%

Requirements

• One-year certificate from college or technical school; or one to three years administrative professional experience and/or training; or equivalent combination of education and experience
• Proficient in all Company software and hardware
• Additional computer skills required are proficiency with web-based software applications, access control software applications and internet search engine software
• Ability to maintain confidential information
• High level of customer service skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills

Responsibilities

• Provide administrative support to the Transportation and Fleet Management teams supporting NASCAR race operations
• Assist with scheduling and coordination of transport for haulers, equipment, and support vehicles across national race schedules
• Maintain accurate records related to fleet assets, driver assignments, mileage, fuel usage, maintenance, and inspections
• Prepare and track transportation documentation including trip logs, permits, credentials, and compliance records
• Coordinate communication between drivers, shop personnel, vendors, and track officials
• Support travel logistics for drivers as it relates to fleet movement and event schedules
• Process invoices, purchase orders, fuel cards, tolls, and expense documentation for transportation operations
• Maintain fleet management databases and reporting tools to support operational and performance analysis
• Assist with compliance documentation related to DOT regulations, CDL requirements, safety training, and race-event standards
• Support race-weekend logistics, including last-minute changes, emergency requests, and time-sensitive problem resolution
• Maintain strict confidentiality regarding team operations, schedules, equipment, and competitive information
• Assist with post-race reporting, audits, and continuous improvement initiatives
• Performs other duties as assigned

Benefits

• We offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed