Administrative Assistant-AP/AR-Transportation Dept.

Fort Bend County•Rosenberg, TX

2d•$18 - $23

About The Position

Current Fort Bend County Employees (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources. Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Administrative Assistant-AP/AR-Transportation Dept. Answers incoming phone calls on multi-line system; Responds to routine questions and route complaints from constituents to proper person and follows up as appropriate. Receive and distribute incoming mail and interoffice correspondence. Submit monthly copier readings; Monitors administrative and operations supply inventory. Assist with weekly credit card transfers and monthly ticket sales reports. Handle purchase orders / requisitions; Verify goods/services received and enter into Lawson. Audit contractor invoices for accuracy and prepare allocation spreadsheets; Process invoices for payment; Resolve discrepancies and respond to vendor inquiries; Coordinate travel arrangements Reconcile contractor fare deposits to manifests and invoices to ensure accurate fare collection and remittance. Verify AP payments and general ledger transactions for grant reporting. Maintain files and documentation. Reconcile procurement card statement for payment, Review and process employee expense reports. Monitor and maintain invoice log. Assist with monthly auditor's reports; Maintain AP subledger for contracts and work authorizations. Assists department staff with program activities including developing hand-outs, and other general office tasks. Review toll charges and request journal entries for fuel. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Requirements

High School Diploma/GED.
3 years job-related accounts payable or general accounting experience.
Strong verbal and written communication and problem solving skills.
Proficient in Microsoft Excel and familiar with accounting software.
Strong interpersonal skills and ability to deal effectively with the public, other employees and elected officials.

Nice To Haves

Associated degree or coursework in accounting preferred.

Responsibilities

Answers incoming phone calls on multi-line system
Responds to routine questions and route complaints from constituents to proper person and follows up as appropriate.
Receive and distribute incoming mail and interoffice correspondence.
Submit monthly copier readings
Monitors administrative and operations supply inventory.
Assist with weekly credit card transfers and monthly ticket sales reports.
Handle purchase orders / requisitions
Verify goods/services received and enter into Lawson.
Audit contractor invoices for accuracy and prepare allocation spreadsheets
Process invoices for payment
Resolve discrepancies and respond to vendor inquiries
Coordinate travel arrangements
Reconcile contractor fare deposits to manifests and invoices to ensure accurate fare collection and remittance.
Verify AP payments and general ledger transactions for grant reporting.
Maintain files and documentation.
Reconcile procurement card statement for payment
Review and process employee expense reports.
Monitor and maintain invoice log.
Assist with monthly auditor's reports
Maintain AP subledger for contracts and work authorizations.
Assists department staff with program activities including developing hand-outs, and other general office tasks.
Review toll charges and request journal entries for fuel.
Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.