Administrative Assistant - Transportation

Denison Independent School District (TX)•Denison, TX

35d•Onsite

About The Position

Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation. Dispatch drivers and buses. Monitor and respond to two-way radio communications. Answer, record, and route telephone calls. Record absentee calls and assign substitutes.

Requirements

High school diploma or GED
Proficient keyboarding, data entry, word processing, and file maintenance skills
Knowledge of correct English usage, grammar, spelling, and punctuation
Knowledge of basic bookkeeping principles
Ability to use maps and Global Positioning Systems (GPS) to follow routes and locate addresses
Ability to read and understand documents including policies and procedures manuals
Ability to receive and give written and verbal instructions
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or department
Ability to multi-task numerous complex administrative activities
Strong organizational, communication, and interpersonal skills
1 year secretarial experience, preferably in public education environment

Nice To Haves

Bilingual in Spanish is preferred but not required

Responsibilities

Dispatch drivers and vehicles on a daily basis.
Monitor and respond to two-way radio communications.
Receive, record, and report driver and bus monitor absence calls.
Assign substitute drivers and monitors for morning and afternoon shifts as needed.
Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
Compile, maintain, file all logs, worksheets, files, and reports related to dispatch operations.
Compile, maintain, and file all reports, records, related to transportation and dispatch operations, including bus incident reports, trip forms, and student records.
Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.
Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
Assist in maintaining a calendar of department activities and staff schedules and make appointments as required.
Follow district safety protocols and emergency procedures.