Administrative Assistant to the Principal - Middle School (Temporary Assignment)
About The Position
Description: 8 hrs./day , 12-month calendar (Temporary Assignment) 7:30 a.m. - 4:00 p.m. Effective Date of Employment: Anticipated Dates: ASAP until the end of the school year. Application Deadline: February 26, 2026 � 4:00 p.m. Application Procedures: Internal and External Candidates: Apply on-line at www.district196.org Job Summary: Contributing effectively to the accomplishment of team and building goals. Exercises initiative in performing work assignments; applies judgment and knowledge of the operations of the school to resolve problems and make work process decisions. Perform all duties in support of the building principal that include but are not limited to the following: answering the telephone, scheduling appointments, maintaining the filing system, and performing computer operations that include word processing, database and spreadsheet applications. Creates a customer-focused climate and provides quality services and support to school and other stakeholders, including maintaining a warm, clean, and inclusive environment in the front office. Serve in a confidential manner as it relates to information about parents, students, faculty and staff. Maintain an accurate record of the building budget including, bookkeeping, coding, purchasing, receiving and distributing supplies. Maintain security access system. Daily monitoring and updating of employee absences. Assist in maintaining accurate agenda and minutes for various meetings. Maintain and update school calendar of events and activities and the staff and school handbooks. Assist with Capital Outlay process. Assist with gift and donation reporting. Assist with personnel postings, Human Resources paperwork, contractual documents, personal leave paperwork, STAR reporting and filing of personnel information. Other duties as assigned by the principal.
Requirements
- A commitment to working with diverse populations of families and students
- A desire to make a difference in the lives of our students, families and community
- Excellent interpersonal skills and ability to relate positively to students, staff and parents
- A strong belief in the mission and values of our schools and our building theme
- Positive and enthusiastic work personality
- Ability to remain flexible and spontaneous under pressure
- Word processing skills including knowledge of spreadsheet, database applications and PC
- Strong skills in organization, creative thought and problem solving
- Flexibility in dealing with new and changing conditions in the workplace
- Outstanding telephone skills
- Demonstrated experience establishing and maintaining effective working relationships with co-workers
- Demonstrates the ability to effectively prioritize and manage multiple tasks
- Demonstrated experience using available technology to disseminate information to students, parents and teachers as requested
- High school diploma (minimum)
Nice To Haves
- Demonstrated experience and proficiency working with a culturally, ethnically, racially and socioeconomically diverse school community is preferred.
Responsibilities
- answering the telephone
- scheduling appointments
- maintaining the filing system
- performing computer operations that include word processing, database and spreadsheet applications
- Serve in a confidential manner as it relates to information about parents, students, faculty and staff
- Maintain an accurate record of the building budget including, bookkeeping, coding, purchasing, receiving and distributing supplies
- Maintain security access system
- Daily monitoring and updating of employee absences
- Assist in maintaining accurate agenda and minutes for various meetings
- Maintain and update school calendar of events and activities and the staff and school handbooks
- Assist with Capital Outlay process
- Assist with gift and donation reporting
- Assist with personnel postings, Human Resources paperwork, contractual documents, personal leave paperwork, STAR reporting and filing of personnel information
- Other duties as assigned by the principal
Benefits
- medical insurance
- dental insurance
- life insurance
- long term disability insurance
- sick-leave
- state pension plan
- tax-deferred retirement savings account
- flexible spending account
- vacation
- holidays
- personal leave
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
