Administrative Assistant to the Instructional Resource Manager

Township High School District 113•Hamilton, MT

40d•$24•Onsite

About The Position

The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods.

Requirements

High School Diploma or GED, required
Possess outstanding organizational and time-management skills
Able to work independently and access supports as needed
Able to work with others in a positive manner
Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise
Able to build and maintain relationships with colleagues that supports a cooperative work environment
Able to handle and maintain the confidentiality of employee, student and other sensitive District information
Able to set goals and establish methods for achieving these goals
Able to work effectively with a wide range of constituencies in a diverse community

Nice To Haves

Bachelors or Associates Degree, preferred
2 years of experience in an educational setting, preferred
2 years of experience as an administrative assistant, preferred
Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution
Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets
Working knowledge of Google Sheets or similar software for record keeping and data organization

Responsibilities

Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources.
Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy.
Maintain confidentiality of student, staff, and district information.
Support special events requiring extended or occasional weekend hours.
Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs.
Maintain accurate inventory records and reconcile data using district systems.
Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools.
Communicate clearly and professionally in both written and verbal forms.
Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public.
Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment.
Use sound judgment, analytical ability, and common sense to address complex or unexpected situations.
Apply mathematical and organizational skills to track budgets and evaluate processes for improvement.
Set goals, establish methods to achieve them, and monitor progress toward successful completion.
Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables.
Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.
Effectively present information and respond to questions from constituency groups.
Establish and maintain effective and collaborative working relationships with students, staff and the school community.
Perform duties with awareness of all district requirements and Board of Education policies.
Calculate figures, estimates, proportions, percentages, and cost projections.
Apply concepts of basic algebra and geometry.
Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis.
Define problems, collect data, establish facts, and draw valid conclusions.
Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables.
Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers.
Use good safety awareness and judgment
Follow policies
Report potentially unsafe conditions
Follow manufacturer safety instructions when using equipment
Follow agency ergonomic policies and procedures