Administrative Assistant to the Assistant Superintendent

Hempfield School District•Landisville, PA

52d•$22•Onsite

About The Position

Provide administrative support to the Assistant Superintendent in a manner that is professional, diplomatic, and complies with confidentiality requirements.

Requirements

Two years' experience as a secretary necessary, preferably in public education
High school diploma or equivalent necessary
Strong technological skills and knowledge of Microsoft Office products (Office 365, Word, Excel, PowerPoint, etc.)
Current PA Criminal History background check
Current Federal Criminal (FBI) background check
Current Child Abuse background check

Nice To Haves

Diploma from an accredited secretarial training program preferred

Responsibilities

Perform office duties including receiving visitors; answering the phone; processing, creating, and distributing correspondence; preparing and transcribing mail, e-mail, reports, memos, etc.; maintaining subscriptions for district leadership positions, ordering office supplies, etc.
Assist with grant writing, comprehensive planning processes, district-level committee planning, and district mailings for state assessments such as PSSA/Keystone Exams as requested.
Manage all aspects of district wide assessments (Keystones, PSSA, WIDA, Local Assessments, etc).
Coordinate with the Technology Department to manage the district's data warehouse and produce data reports for district leaders.
Assist with coordination and distribution of information related to the district's professional development program.
Configure and maintain the district's professional development management system.
Submit Act 48 hours for certificated staff to PDE through the professional development management system or directly to PERMS system, monitoring staff completion status in collaboration with district leaders.
Enter sessions into the learning management system.
Track AIS hours for district professional staff.
Coordinate student teacher placements requested by local universities and complete corresponding paperwork.
Participate as recording secretary for Policy, Personnel, and Legal Committee meetings, communicate with PSBA reps, and update district policies/admin regulations to reflect changes where applicable, submitting necessary documentation for inclusion on monthly board voting meetings.
Assist with the completion of the PA School Performance Data Verification Process (demographic, academic, and PVAAS Fast Facts confirmation)
Manage the electronic storage and manipulation of assigned K-12 curriculum.