Administrative Assistant to Human Resources

Johnston Community School District•Johnston, IA

2d•Onsite

About The Position

The Administrative Assistant to Human Resources provides comprehensive administrative and operational support to the HR department, ensuring efficient delivery of human resources services across the district. This position plays a key role in supporting hiring and onboarding processes, maintaining accurate employee records, coordinating compliance requirements, and serving as a professional point of contact for staff, applicants, and visitors.

Requirements

High school diploma or equivalent
Minimum of two years of administrative experience
Proficiency in Google Workspace and Microsoft Office
General knowledge of human resources functions and employment practices
Familiarity with general office procedures and the use of standard office equipment
Ability to troubleshoot basic system and technology issues
Strong organizational, communication, and interpersonal skills
Ability to manage multiple priorities with efficiency and professionalism
Ability to maintain confidentiality and adhere to District policies and procedures
Ability to work independently and demonstrate initiative with minimal supervision

Nice To Haves

Associate’s degree in Business Administration, Human Resources or related field preferred
Experience in human resources operations or personnel support preferred

Responsibilities

Process hiring and onboarding for assigned employee groups, ensuring timely and accurate completion of required documentation.
Assist with scheduling and coordinating interviews and preparing interview materials.
Review and process employee and volunteer background checks.
Support the coordination and facilitation of new employee orientation sessions.
Maintain accurate employment records and employee personnel files in compliance with district policies and regulations.
Track and monitor required training, licensure, and certifications to ensure ongoing compliance.
Perform data entry, prepare correspondence, and assist with reporting functions.
Review, approve, and process employee tuition reimbursement requests in accordance with district guidelines.
Update and maintain department documents and records.
Serve as a support contact for district HR systems; troubleshooting issues and escalating concerns as needed.
Assist with HR-related events and programs.
Issue employee identification badges and manage badge replacement requests.
Process and proof business card orders for district staff.
Serve as district office receptionist as scheduled.
Greet and direct visitors in a professional, courteous, and welcoming manner.
Screen and manage calls and inquiries efficiently, exercising discretion and sound judgment.
Maintain current knowledge of district personnel, policies, and procedures to effectively assist staff.
Complete required training and participate in professional development activities relevant to responsibilities.
Provide clerical and administrative support to HR department staff as needed.
Assist with incoming and outgoing mail distribution.
Assist with coordination of office equipment maintenance and service requests.
Perform other job-related duties, as assigned.