Administrative Assistant to Field Operations
About The Position
Are you looking for a part-time role where your attention to detail truly matters? We’re seeking a proactive Administrative Assistant to support our Field Operations Managers and Superintendents by handling reporting, documentation, and day-to-day administrative needs that keep our field operations team on track. You’ll serve as a key connection between the field and office, ensuring information is accurate, organized, and delivered on time. If you enjoy working behind the scenes to support busy teams, this could be a great fit. This position will work in our office, located in Chesterfield, Missouri, on Tuesdays, Wednesdays, and Thursdays. Administrative Assistant Summary: The Administrative Assistant provides administrative and clerical support to Field Operations Managers and Field Superintendents to help ensure efficient day-to-day construction operations. This role supports field teams by coordinating documentation, scheduling, reporting, and communication between the field and office.
Requirements
- High school diploma or equivalent required
- Minimum of 3 years previous administrative or office support experience (construction industry experience a plus)
- Strong organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficient in Microsoft Office (Outlook, Word, Excel); experience with Microsoft Forms and PowerApps a plus
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Ability to maintain confidential information
Nice To Haves
- construction industry experience a plus
- experience with Microsoft Forms and PowerApps a plus
Responsibilities
- Provide administrative support to Field Operations Managers and Superintendents
- Assist with daily, weekly, and monthly reporting related to field operations
- Prepare, organize, and distribute job-related documents
- Maintain electronic and paper filing systems for employees and project documentation
- Coordinate communication between field staff and office personnel as needed
- Enter and update information in company systems
- Track and follow up on required documentation and deadlines
- Generate basic reports and spreadsheets
- Answer and route phone calls and emails related to field operations
- Serve as a point of contact for routine administrative questions from field staff
- Assist with onboarding and separation of field employees as needed
- Attend meetings, as assigned, and take accurate meeting notes, including action items, deadlines, and assigned responsibilities; prepare and distribute meeting summaries and follow-up documentation in a timely manner; track action items and assist with follow-up as requested
- Participate in the Field Employee Engagement Team (FEET) activity committee to support field initiatives, as assigned
- Perform other administrative support and project development duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
