Field Administrative Assistant

Thalle Construction Company•Wellington, FL

2h•Onsite

About The Position

Thalle Construction Co., Inc. is pleased to announce a career opportunity for a Field Administrative Assistant on the Central Everglades Planning Project (CEPP) Everglades Agricultural Area (EAA) A-2 Reservoir in Palm Beach County, Florida. This project marks the largest contract in the Jacksonville District’s history, valued at $2.87 billion. Thalle will oversee the construction of a 17.75-mile embankment dam and associated structures. This project offers potential Project Team members a valuable opportunity to broaden their professional experience and advance their careers throughout its duration. The CEPP plays a vital role in Everglades restoration, aiming to enhance ecosystem health, improve water storage, and increase resilience to climate change. Thalle, established in 1947, is a heavy civil construction company with a corporate office located in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle currently has active heavy civil construction projects spanning from New York to South Florida to Texas and continuing to expand our geographical footprint. Our diverse and expansive project scope of heavy civil infrastructure projects incorporates all degrees of civil construction that includes but is not limited to; Conventional Concrete, Roller Compacted Concrete and Earthen Dams, Navigational Waterway Locks, Reservoirs, Large Diameter Underground Utilities, Treatment Facilities, Landfills, Site Work, Mass Soil & Rock Excavation, Coal Ash Closures, DOT Highway & Bridge Construction, and on demand emergency services, etc. We are a proud representative of The Tully Group (Tully) who was established in 1921 and developed into one of the nation’s largest privately held, family-owned construction firms. Tully’s corporate office, located in New York City, has provided an opportunity to develop and sustain a long history of heavy civil projects in the Metro New York Area and New Jersey. Visit www.tullygroup.us for more information. Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including Major Medical, Dental, Vision, Short and Long-Term Disability, generous PTO, paid company holidays, Life Insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications. Thalle is an Equal Opportunity Employer, E-Verify, and Drug Free Workplace.

Requirements

2+ years of administrative, payroll, or clerical experience (construction industry experience a plus).
Ability to handle confidential information with professionalism and discretion.
Strong attention to detail and accuracy in data entry.
Background in Microsoft Excel, Word, and Outlook.
Ability to perform sustained activities in an office setting.
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Must be able to lift and carry up to 50 lbs
Must be able to talk, listen and speak clearly on telephone.
Must be able to follow directions
Must be able to communicate effectively

Nice To Haves

Bilingual (English/Spanish) is a plus.
Bi-Lingual candidates are strongly preferred. (English and Spanish)

Responsibilities

Provide clerical and administrative support to project management team
Assist with weekly payroll processing, timecard review, and data entry.
Verify employee hours, job codes, and phase codes for accuracy.
Coordinate with HR and Accounting to assist with new hires.
Maintain organized project files (digital and physical).
Assist with onboarding documentation and employee paperwork.
Communicate with field staff regarding payroll discrepancies or missing information.
Perform routine clerical and administrative tasks, including drafting correspondence, organizing paper and electronic files, and providing information to callers.
Receive and distribute a high volume of office mail daily, including emailed invoices, USPS, UPS, and FedEx deliveries.
Direct incoming phone calls and ensure proper routing.
Issue and enter project-assigned field purchase orders (POs).
Collect and enter Bills of Lading (BOLs) and delivery tickets.
Provide remote IT assistance under the guidance of third-party IT support.
Support executives, management, and various departments with special projects.
Perform other duties as assigned by Project Management.