Administrative Assistant To Directors

Aston Carter•Seattle, WA

5d•$21 - $22•Remote

About The Position

Globally recognized Coffee Company, headquartered in Seattle, WA is currently hiring for a Fully Remote Administrative Assistant. This position will provide administrative support to one or more directors. This role will effectively plan and maintain one or more executive calendars with attention to accuracy, detail, and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. This role will perform general administrative duties, including screening and directing incoming phone calls, composing and typing general correspondence, including emails and prioritizing, handling multiple calendar management, managing and booking travel (Domestic within the U.S.), and more. Pay - $21/hr. - $22/hr. Location - Fully Remote (Candidates must reside in PST or MST states) Schedule - Standard Monday - Friday Morning Shift (40 Hours a Week) Contract Duration - 9 Months (Leave of Absence Coverage) W2 Employment Through Aston Carter

Requirements

2-3+ years of administrative support experience for executives
Calendar management for multiple individuals
Great communication and coordination skills
Travel management (Domestic)
Microsoft Office Suite
Excel or Tableau reporting

Nice To Haves

Any type of creative site (i.e., Canva) is highly preferred
Smartsheet
Miro Board

Responsibilities

Reporting from Tableau
Calendar Management for multiple Directors
Social Media - Post recognition for internal members as needed
Managing and booking travel (domestic within the U.S.)
Expense reports
Supporting CA-based leaders as needed
Managing multiple calendars
Connecting with directors as needed (conflicts and scheduling)
Utilize the quarterly planning guide to proactively plan (up to 3 weeks in advance)
Weekly connect
Coordination of meetings and coffeehouse connections
Flexibility with the schedule to meet the needs of the team