Administrative Assistant/Title Support Coordinator

People Science • New Brunswick, NJ

3d • Hybrid

About The Position

People Science, on behalf of a confidential client, a growing land solutions firm supporting infrastructure and utility projects nationwide is seeking a detail-oriented, organized, and professional Administrative Assistant / Title Support Coordinator to join their team and support title workflow and internal operations.

This is a great opportunity for someone who enjoys coordination, process tracking, and document-heavy work - and is interested in building a long-term career in a specialized, high-demand niche.

This position is mostly remote with occasional in-office needs.
The first week will be in-office for onboarding/training.
Monthly in-office team meeting + quarterly team events

Requirements

• 1+ year of experience in an administrative assistant or coordinator role (preferred)
• Strong attention to detail and ability to manage multiple deadlines
• Professional communication skills (written + verbal)
• Comfort working in a process-driven, document-heavy environment
• Interest in real estate/title work (experience is a plus, not required)
• Strong experience with Microsoft Office / Microsoft 365, including:
• Word
• Excel
• PowerPoint
• Teams
• SharePoint / shared drives
• Ability to organize, track, and manage workflow steps independently

Nice To Haves

• Real estate, title, legal admin, or transaction support
• QuickBooks Online (especially Advanced)
• Adobe Professional
• Google Earth or online mapping tools

Responsibilities

• Support the Title team by tracking the title report workflow from start to finish
• Coordinate with vendors/abstractors (send requests, obtain pricing, track progress, follow up on deadlines)
• Review and organize documents for accuracy and completeness (QA mindset)
• Help compile title report packages and assist with client deliverables
• Maintain trackers, schedules, and project documentation
• Communicate with clients and vendors regarding project status
• Assist with internal meeting coordination, scheduling, and preparation of materials (reports, agendas, presentations)
• Support invoicing and basic billing/accounting processes as needed (training provided)

Benefits

• This role offers hands-on training in a niche, growing industry where strong performers can build a long-term career and take on increased responsibility over time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed