Administrative Assistant / Technical Editor

Terraphase Engineering Inc•Princeton, NJ

2d•Onsite

About The Position

We are seeking an Administrative Assistant / Technical Editor to support our growing environmental consulting team in our Princeton, NJ office. This position plays a critical role in both office operations and the production of high-quality, client-ready technical deliverables. The ideal candidate is highly organized, detail-oriented, and experienced in editing, formatting, and quality control of professional reports and proposals in a fast-paced consulting environment.

Requirements

Bachelor’s degree preferred, or equivalent combination of education and relevant experience
Three or more years of experience in administrative support, technical editing, document production, or a related role
Advanced proficiency in Microsoft Office, with a strong emphasis on Microsoft Word
Excellent writing, editing, and proofreading skills with exceptional attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced, deadline-driven environment
Strong organizational, communication, and interpersonal skills
Ability to work on-site in the Princeton, New Jersey office

Nice To Haves

Experience supporting environmental consulting, engineering, scientific, or regulatory teams
Advanced Microsoft Word skills, including styles, templates, section breaks, and automated tables of contents
Experience with Adobe Acrobat for PDF editing, markup, and quality control
Familiarity with proposal development processes and technical deliverable workflows
Experience working with GIS figures, technical exhibits, or plan sets

Responsibilities

Provide administrative support to the Princeton office and project teams
Coordinate meetings, schedules, travel, and internal communications as needed
Support onboarding logistics and general office coordination
Maintain office supply inventory and assist with shipping, mail, and courier coordination
Edit, format, and produce technical reports, proposals, and other client deliverables
Ensure documents meet Terraphase standards for grammar, clarity, consistency, and branding
Compile and manage multi-author documents, including version control
Create and format tables, figures, exhibits, appendices, and other supporting materials
Perform final quality control reviews prior to submittal, ensuring completeness, accuracy, and formatting consistency
Support project managers and technical staff in meeting document production schedules and deadlines