Administrative Assistant - T&E and PMO

Netflix • Los Gatos, CA

1d • $43 - $82 • Hybrid

About The Position

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.
We are seeking an experienced Administrative Assistant to support our global Travel and Expense and Finance Program Management Executives at Netflix in Los Gatos, CA based in office on a hybrid schedule. The Travel and Expense team is globally distributed and supports corporate, production & publicity travel as well as associated corporate card and expense programs. The Finance Program Management Office drives the planning and execution of key strategic initiatives for Finance.
A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Requirements

• 5+ years as an Executive/Administrative Assistant
• Detail oriented
• Strong communication skills
• Event organization experience
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize with a sense of urgency and respond accordingly
• Team-player who operates in a fast-paced team-oriented setting

Nice To Haves

• Prior experience supporting executives is preferred

Responsibilities

• Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings and conference room space both internally and externally, and booking various events
• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Process expense reports
• Assist with onboarding new hire tasks for this team
• Display professionalism in communication with internal and external partners
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, maintaining org charts, spreadsheets, etc.

Benefits

• Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits.
• We also offer paid leave of absence programs.
• Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off.
• Full-time salaried employees are immediately entitled to flexible time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed