District Office Administrative Assistant - Student Supports

Marion Independent School District•Des Moines, IA

8d•Onsite

About The Position

To provide administrative support services to the Assistant Superintendent, Director of Technology, and District Office Administrative Team to further the aims, objectives, and mission of the school district, and to carry out the duties assigned by the Assistant Superintendent and/or Director of Technology to ensure the smooth and efficient operation of student support services and the district office. This position will perform high-level administrative support with minimal direction and supervision in an effective, efficient, confidential, and trustworthy manner, and lead the building secretarial, district administrative, and counseling department support staff by overseeing all student enrollment across the district.

Requirements

High School Diploma or Equivalent.
Strong clerical and technological skills.
Advanced knowledge level of Google and/or Microsoft Office Suite, including but not limited to pivot tables, graphs/charts, data analysis, and database management.
Ability to interpret, analyze, and assess technical requirements of various educationally based software and systems, and provide recommendations for integration with current systems.
Strong communication and organization skills, and the ability to interact effectively with faculty, staff, students, community, and vendors.
Ability to prioritize, organize, and maintain attention to detail to effectively assist with multiple projects at the same time.
Maintain a positive attitude and flexibility in daily work tasks.

Nice To Haves

Post-secondary hours in a related field are preferred.
Experience in Iowa PK-12 school district operations preferred
Knowledge of special education compliance and IEP processes preferred
Project management experience
Training or certification in educational technology or data management preferred

Responsibilities

Compile, prepare, review, and analyze data of student information, district data systems, and district networks to present to district leaders as needed.
Coordinate documentation with administrators for State and Federal reports for student services such as Fall, Winter, and Spring Student Reporting in Iowa (SRI), Special Education Count, and Certified Enrollment.
Serve as the district's PowerSchool contact.
Work collaboratively with all buildings and the Assistant Superintendent on the PowerSchool rollover and annual setup, and train building office staff in PowerSchool and district enrollment updates.
Support online setup for assessment and online tools for student use at the direction of the Assistant Superintendent.
Maintain rostering of all educational applications at the direction of the Assistant Superintendent and Director of Technology.
Maintain vendor relationships to support educational, technical, and student information systems.
Support Assistant Superintendent with special education rostering by performing district look-up, reviewing reports, and reviewing tuition in/tuition out of students with other various school districts.
Maintain records, issue, and retrieve expired key cards for all automated doors in the district.
Answer phone and serve as the secondary receptionist for the District Office.
Collaborate as a member of the district technology team.
Maintain district device database
Review all technology asset repairs and process insurance claim submissions while working with the Director of Technology.
Assist in preparations, management, and monthly Medicaid billing for students.
Complete required monthly state reporting
Assist and support other office areas in the absence of co-workers.
Review, maintain, and organize annual student registration, student records, and all student information in a district registrar capacity for all students in all attendance centers.