Administrative Assistant- Student Services

Canton Public Schools•Canton, MA

15h•$28 - $33

About The Position

The Canton Public Schools is seeking an exceptional and dynamic candidate to serve as the Administrative Assistant for Student Servcies to immediately . The Administrative Assistant for Student Servcies will join a vibrant and supportive team that places a high priority on collaboration, creativity, flexibility, and commitment to the goals of the District and to our students, families and staff. The Canton Public Schools is an inclusive community for all students and staff and serve over 3,100 students in grades PreK-12. The Canton Public Schools is elevating the educational experience for our students by cultivating a school culture and climate that promotes academic growth and social emotional learning for every student, and ensures high quality teaching and learning through the purposeful design of rigorous and equitable student experiences. We are eager to find the next member of our team who collaborates with other educators to create the conditions necessary so that every child experiences the true joy of learning, the excitement of achievement, areas of passion, and an authentic sense of belonging in their school. Job Summary This position requires a dynamic, flexible, and highly skilled individual to assist in the administration of the daily activities and processes that fall under the central office position of Director of Student Services. This position will assist with administrative and clerical duties, including knowledge of the functions and operations of the student services department and familiarity with the laws, rules, and regulations of the student services office.

Requirements

High School Diploma required; Bachelor’s Degree preferred
Proven ability to work in a positive, respectful, and friendly manner with many different stakeholders
Demonstrated aptitude or competence for assigned responsibilities
Outstanding written and verbal communication skills
Well-organized and detail-oriented
Exceptional interpersonal and presentation skills
Working knowledge of relevant technologies: internet and email systems; word processing, presentation, and spreadsheet software; and Google educational software
Willingness to learn SMS program for Special Education
Employment-based on successful completion of CORI and fingerprinting background
Such alternatives to the above qualifications as the school department may find appropriate and acceptable

Responsibilities

Maintains all special education electronic and paper files for students with disabilities including but not limited to organization of files, related services files, individualized education plans (IEP), evaluation team reports; coordinates with Team Chairpersons for missing documents
Processes incoming records; uploads/enters them to the appropriate database
Ensures that all students in the special education database have current information and files are complete as required by Massachusetts Department of Elementary and Secondary Education (DESE)
Processes requests for records from outside school districts/agencies and contacts school districts to acquire student records information for enrollment and file completion
Prepares all department purchase orders
Maintain and manage student services budget in conjunction with the Director of Student Services
Works with with enrollment coordinator to facilitate new student enrollments in special education
Arranges special education out of district transportation and communicates with all transportation vendors
Establishes and maintains a variety of computerized data collection systems and other record systems assuring confidentiality of designated files
Maintains student service inventories
Track, manage, and coordinate payments of out of district tuition
Assists with research and data collection for end of year reporting including Circuit Breaker.
Manages translation services for IEP and other meetings
Manages tutoring services with outside agencies for students who are hospitalized
Responsible for collecting and assisting with filing Medicaid information
Work with the Director of Student Services and Assistant Superintendent of Finance and operations to create contracts for out of district schools
Works with Assistant Director of Student Services to schedule out of district meetings
Adheres to all stated timelines and deadlines as appropriate
Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters and creates a positive and welcoming culture in person or via verbal or written communication
General clerical work such as filing, phone calls, stakeholder correspondence
Perform other duties as assigned by Director of Student Services or Assistant Director of Student Services