About The Position
The Sr Administrative Assistant will serve as the first point of contact, both in person and for incoming calls to the department. This person will provide administrative support, playing an important role in the overall success of the department. Responsibilities include answering telephone calls and assisting callers, coordinating appointments. Monitor and/or order office supplies as needed as well as keeping supplies organized. Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail. Schedules various room reservations for meetings and maintains room calendars as requested. Assists in the development of policies and procedures and departmental forms. Maintains up to date unit specific data, logs, and runs reports for management. May support ongoing Programs or special Projects. Acts as Hoag Ambassador to patients, visitors, staff, physicians, vendors and the community. Performs other duties as assigned.
Requirements
- High School Graduate or equivalent
- Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems
- Minimum 2- 4 years' experience required.
Nice To Haves
- Bachelor’s degree in healthcare-related field preferred
- Three (3) years’ administrative support experience in a corporate environment preferred
Responsibilities
- answering telephone calls and assisting callers
- coordinating appointments
- Monitor and/or order office supplies as needed as well as keeping supplies organized
- Scheduling equipment repair and service
- May distribute mail and process incoming/outgoing mail
- Schedules various room reservations for meetings and maintains room calendars as requested
- Assists in the development of policies and procedures and departmental forms
- Maintains up to date unit specific data, logs, and runs reports for management
- May support ongoing Programs or special Projects
- Acts as Hoag Ambassador to patients, visitors, staff, physicians, vendors and the community
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
