Administrative Assistant, Sr.

NJM Insurance Group • Trenton, NJ

3d • Hybrid

About The Position

General Summary: The Commercial Lines team is looking for a Sr. Administrative Assistant. The Sr. Administrative Assistant provides advanced level administrative support to the business unit. Responsibilities include administrative support of business unit initiatives. Hours Monday-Friday, specific hours are subject to selected start time between 8am-9am pending supervisory approval. Hybrid opportunity after training is completed (3 days in office, 2 days remote) Essential Duties and Responsibilities: Essential functions of this job are listed below in order of priority. Reasonable accommodations may be made to enable individuals to perform the essential duties. Regular and predictable onsite attendance is an essential function of the job. Assist all levels of business unit leaders with their organizational tasks Organizing internal and external meetings Prepare reports, presentations and other materials as needed Creating spreadsheets to efficiently manage information and proofreading various types of documents for accuracy Utilizing the full suite of Microsoft Office products (Word, Excel, PowerPoint, etc.) Maintains confidentiality of sensitive information Facilitates communication within business unit to ensure smooth operations. Schedule and oversee all arrangements in connection with meetings and other department functions. This may include scheduling of business unit specific Town Halls. Coordinate with vendors when necessary. Maintaining and ordering office supplies. May prepare and submit requisitions for payment of various expenses. Complete other administrative support functions as assigned. Required Qualifications: Knowledge, skills & abilities, experience, minimum & desired education, certification and/or license requirements. 6 + years of experience in an administrative/clerical support role Strong attention to detail Strong customer service skills (ability to adapt/respond to changing situations, strong active listening skills) Strong verbal and written communication skills Ability to handle multiple tasks and prioritize effectively Must be able to work independently and proactively Ability to proofread memos, announcements and other correspondence as needed Demonstrated proficiency in Microsoft Office Suite including PowerPoint, Word, and Excel is required High school diploma or GED Equivalent Compensation: Salary is commensurate with experience and credentials. Pay Range: $58,737-$68,218 Eligible full-time employees receive a competitive Total Rewards package, including but not limited to a 401(k) with employer match up to 8% and additional service-based contributions, Health, Dental, and Vision insurance, Life and Disability coverage, generous PTO, Paid Sick Leave, and paid parental leave in addition to state-mandated leave. Employees may also be eligible for discretionary bonuses. Legal Disclaimer: NJM is proud to be an equal opportunity employer. We are committed to attracting, retaining and promoting a diverse and inclusive workforce that is fully representative of the diversity that exists in the communities in which we do business. What Makes NJM Different? The NJM team comprises talented people who do the right thing by our policyholders and each other. You’ll be part of a financially strong and stable company that has flourished on relationships, integrity, and service for more than a century. NJM is a special place where you can propel your career, help others, and make friends—all at the same time. NJM is proud to offer our employees continuous learning options, outstanding benefits, access to wellness programs, and opportunities to give back to the communities we are privileged to serve. We have been named a Forbes America’s Best-in-State Employer for five consecutive years. Come join us! It’s time for you to make a difference on our remarkable team.

Requirements

• 6 + years of experience in an administrative/clerical support role
• Strong attention to detail
• Strong customer service skills (ability to adapt/respond to changing situations, strong active listening skills)
• Strong verbal and written communication skills
• Ability to handle multiple tasks and prioritize effectively
• Must be able to work independently and proactively
• Ability to proofread memos, announcements and other correspondence as needed
• Demonstrated proficiency in Microsoft Office Suite including PowerPoint, Word, and Excel is required
• High school diploma or GED Equivalent

Responsibilities

• Assist all levels of business unit leaders with their organizational tasks
• Organizing internal and external meetings
• Prepare reports, presentations and other materials as needed
• Creating spreadsheets to efficiently manage information and proofreading various types of documents for accuracy
• Utilizing the full suite of Microsoft Office products (Word, Excel, PowerPoint, etc.)
• Maintains confidentiality of sensitive information
• Facilitates communication within business unit to ensure smooth operations.
• Schedule and oversee all arrangements in connection with meetings and other department functions.
• This may include scheduling of business unit specific Town Halls.
• Coordinate with vendors when necessary.
• Maintaining and ordering office supplies.
• May prepare and submit requisitions for payment of various expenses.
• Complete other administrative support functions as assigned.

Benefits

• Eligible full-time employees receive a competitive Total Rewards package, including but not limited to a 401(k) with employer match up to 8% and additional service-based contributions, Health, Dental, and Vision insurance, Life and Disability coverage, generous PTO, Paid Sick Leave, and paid parental leave in addition to state-mandated leave.
• Employees may also be eligible for discretionary bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees