Administrative Assistant - Slot Operations

Hard Rock Hotel & Casino Ottawa•Tampa, FL

About The Position

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits Job Description: Responsibilities: This position is responsible for coordinating office activities including scheduling appointments, delegating work, providing information to callers, taking notes, and otherwise relieving the Department Head of clerical administrative and business-related details. Essential duties include, but are not limited to: Maintains accurate tracking, reviewing, and maintaining of employee time and attendance records Coordinates and executes timecard edits in payroll system in accordance with company policies Completes all department purchasing using Stratton Warren (MMS) Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed Establishes, maintains and, when necessary, revises department filing system Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management. Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc. Records Minutes of staff meetings; distributes to appropriate personnel Promotes positive public/employee relations at all times Maintains a clean, safe, hazard-free work environment within area of responsibility Performs all administrative functions needed by the Slot department

Requirements

High School diploma or GED with one (1) to two (2) years of related experience and/or training or an equivalent combination of education and experience.
Ability to apply concepts of basic algebra and geometry
Ability to solve practical problems and deal with a variety of situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations
Ability to write reports, business correspondence and procedure manuals
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

Nice To Haves

Prior supervisory experience preferred

Responsibilities

Maintains accurate tracking, reviewing, and maintaining of employee time and attendance records
Coordinates and executes timecard edits in payroll system in accordance with company policies
Completes all department purchasing using Stratton Warren (MMS)
Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters
Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed
Establishes, maintains and, when necessary, revises department filing system
Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations
Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs
Opens and reviews all mail directed to the Department Head.
Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head
Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
Records Minutes of staff meetings; distributes to appropriate personnel
Promotes positive public/employee relations at all times
Maintains a clean, safe, hazard-free work environment within area of responsibility
Performs all administrative functions needed by the Slot department