Administrative Assistant - Shop

The Beaver Companies•Canton, OH

15h

About The Position

The Administrative Assistant in Beaver's shop is responsible for providing general office, secretarial and clerical support to members of the company staff as required. This position works with project teams to support internal and external interests.

Requirements

Must be proficient in the use of Microsoft Office suite
Excellent verbal and written communication skills
Ability to multi-task, prioritize and organize
Ability to work independently and be self-motivated
Ability to be flexible
Excellent analytical, reasoning and problem-solving skills
Ability to maintain accurate and detailed records
Prior experience working in a construction environment preferred
Prior office experience preferred
Minimum high school diploma

Nice To Haves

Prior experience working in a construction environment preferred
Prior office experience preferred

Responsibilities

Provides efficient administrative support for office with an eye on prioritization
Generate work orders in HCSS E360 for scheduled/unplanned PM’s for fleet vehicles
Evaluates, enters, approves any parts/supply invoices coming from Maintenance Manager, Shop Foreman, and shop purchasing agents
Monitors inventory levels alongside purchasing agents and small tools department
Track vehicle fleet mileage, hours, and personnel assigned to each asset
Utilize oil analysis program and maintenance software to build excel reports highlighting trends with corporate equipment
Handle all invoice entry and cost tracking for small tools department through HCSS E360
Make sure all agreements are kept current and warranty documents are in E360
Work with accounting department to ensure accurate costing
Tasks and Responsibilities are subject to change