Administrative Assistant Senior

HF Sinclair•Sinclair, WY

1d•Onsite

About The Position

HF Sinclair Midstream located in Sinclair, WY is seeking an Administrative Assistant Senior. This position provides advanced administrative support and assists in the technical support of department operations.

Requirements

A minimum of five years of on-the-job experience is required.
A minimum of a High School Diploma or equivalent is required.
Strong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment.
Ability to write programs within Access required at some locations.
Knowledge of office management principles and practices and administrative procedures.
Advanced organization skills required.
Ability to implement new systems and procedures and to evaluate their effectiveness; supervise others; and effectively interpret plans and procedures.
Team player, self starter, independent worker, good time management and analytical skills and priority setting ability.
Ability to effectively communicate with others, both in written and verbal communication; to work independently and perform basic mathematical calculations.
Basic reading and writing skills.

Nice To Haves

An Associates Degree is preferred.
Working knowledge of SAP and EMPAC.

Responsibilities

Prepares and may distribute complex correspondence, reports, studies, forms, invoices, and documents
Performs daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.)
Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.)
Schedules meeting and conference rooms
Coordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receipts
Compiles and analyzes data, making calculations and preparing reports as requested
Coordinates work between departmental units and departments; communicates department project information or any other requests
Develops administrative policies and procedures as required; may research technical and policy issues and assist in the implementation of recommendations
Researches, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and charts
Responds to complex inquiries concerning the company or department and screens calls for department management
Prepares, interprets and distributes information
Performs duties as department document and record control coordinator including coordinating and maintaining record keeping and filing systems
Acts as backup for other administrative staff
Special assignments or tasks assigned to the employee by their superior, as determined from time to time in their sole and complete discretion.