Administrative Assistant Scheduler

NeighborHealth•Boston, MA

1d•$24 - $36

About The Position

Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center! As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities. Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at NeighborHealth is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community! Interested in this position? Apply online and create a personal candidate account! Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions. To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page. Time Type: Full time Department: Employee Health All Locations: 151 Orleans Street Position Summary: The Administrative Assistant supports the daily operations of the Employee Health and Infection Control departments at NeighborHealth. This role is responsible for administrative coordination, scheduling, communication, and maintaining employee health compliance tracking systems. The position plays a key role in ensuring staff meet required health and safety requirements while supporting smooth day-to-day department operations.

Requirements

High school diploma required; Associate’s or Bachelor’s degree preferred
2–3 years of administrative experience, preferably in healthcare
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office (Excel, Word, Outlook) required
Ability to handle confidential information with discretion

Responsibilities

Answer and triage department phone calls
Schedule employee health appointments and maintain calendars
Coordinate meetings, prepare agendas, and take meeting minutes
Draft and send routine communications to staff and managers
Order and maintain office and program supplies
Maintain tracking systems for employee health requirements (e.g., immunizations, TB screening, N95 fit testing)
Send reminders and non-compliance notifications to staff
Follow up with employees and departments to obtain required documentation
Escalate outstanding compliance issues to leadership
Enter and maintain accurate data in spreadsheets and internal systems
Run standard reports and assist with report preparation
Support data reconciliation across systems as needed
Assist with coordination of programs such as flu vaccination and fit testing
Support logistics, scheduling, and tracking of participation
Prepare materials for meetings, audits, and regulatory activities