Administrative Assistant - Sales
About The Position
Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value. Calix is looking for an experienced Administrative Assistant to provide support to multiple Vice Presidents within our Sales organization. We strongly prefer candidates with a proven track record of supporting executives in a remote work environment and across multiple time zones. As part of Calix’s Remote-First culture, you will work from your home office and report to the Manager of Administrative Support for Sales. You’ll join a dynamic, collaborative team dedicated to delivering exceptional administrative support.
Requirements
- High school diploma or general education degree (GED) required.
- 3+ years’ experience as an Administrative Assistant.
- Excellent time management and interpersonal skills.
- Strong written and verbal communication skills.
- Project management experience.
- Solid organizational skills with the ability to multi-task.
- Comfortable with routinely shifting demands.
- High degree of attention to detail.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
Nice To Haves
- Associate degree in Business Administration preferred.
- Experience with Salesforce and Chatter a plus.
Responsibilities
- Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
- Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
- Prepare and reconcile expense reports in a timely manner.
- Source products and services, create purchase requisitions, and process invoices for payment.
- Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
- Maintain administrative systems, including distribution lists, organizational charts, and related resources.
- Update and manage Salesforce Chatter groups to support team communication.
- Assist with planning and execution of company events and conferences.
- Collaborate with peers to address requests and inquiries from the executive team.
- Provide backup support to other Administrative Assistants when necessary.
- Execute special projects and tasks assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
