Administrative Assistant, Rehabilitation and Recovery Intake Support

Sheppard Pratt

7d • $19 - $19

About The Position

Performs daily office functions for the department. Coordinates and ensures
the smooth operation of tasks delegated by direct supervisor and senior
management.
Executes assigned tasks in a timely manner and/or by deadline given. Tasks
can include collecting data, maintaining records, creating reports,
transcribing, filing, proofreading, record keeping, maintaining
communications, managing small projects, distributing mail, ordering
supplies, correspondence and/or anything else assigned by direct supervisor
or senior management.
Assists with maintaining and submitting department expenses. Monitors
expenses so that the Department operates within allocated funds.
Assists with documenting and submitting program billing.
Maintains excellent customer relations by meeting the needs of clients,
staff, vendors and the public on non-clinical issues.
Provides support to direct supervisor, senior management and staff for
assigned projects and tasks. Assists in the non-clinical aspects of
departmental processes.

Requirements

• Work requires the ability to read, write, speak English, compose letters, and operate computer software and equipment - normally acquired through at least one year of work experience and/or secretarial courses in high school.
• Work requires the ability to effectively maintain an office, analytical ability sufficient to develop and implement office procedures, plan and carry out a broad range of assignments, familiarity with billing, record keeping, transcribing, creating reports and providing staff support upon the direction of a direct supervisor. Position also requires preparation of reports with basic statistical analysis – normally acquired through two to three years of progressively more responsible related work experience.
• Must be proficient in the use of personal computers with Windows, Microsoft Office, including Word, Excel, PowerPoint and Outlook, calculator, and other automated office equipment.

Responsibilities

• Performs daily office functions for the department.
• Coordinates and ensures the smooth operation of tasks delegated by direct supervisor and senior management.
• Executes assigned tasks in a timely manner and/or by deadline given.
• Collects data, maintains records, creates reports, transcribes, files, proofreads, record keeps, maintains communications, manages small projects, distributes mail, orders supplies, and correspondence.
• Assists with maintaining and submitting department expenses.
• Monitors expenses so that the Department operates within allocated funds.
• Assists with documenting and submitting program billing.
• Maintains excellent customer relations by meeting the needs of clients, staff, vendors and the public on non-clinical issues.
• Provides support to direct supervisor, senior management and staff for assigned projects and tasks.
• Assists in the non-clinical aspects of departmental processes.

Benefits

• A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation
• Comprehensive medical, dental and vision benefits for benefit eligible positions
• 403b retirement match
• Generous paid-time-off for benefit eligible positions
• Complimentary Employee Assistance Program (EAP)
• Generous mileage reimbursement program

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED