Administrative Assistant-Regional

GraceMed Health Clinic • Topeka, KS

2d • Onsite

About The Position

Responsible for assisting supervisor in coordinating all general office tasks and community engagement tasks as assigned.

Requirements

• High diploma or equivalent.
• Must possess a minimum of three (3) years’ experience in general office responsibilities and procedures.
• Must possess a thorough knowledge of modern office practices, procedures, and equipment, including computers, copiers, and other standard office equipment.
• Ability to work independently, organize, monitor, and adjust work as necessary to ensure accuracy and timeliness.
• Demonstrated ability to identify and solve problems.
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Ability to strongly embrace and personify the mission and values of GraceMed with socio-economic and cultural sensitivity in mind.
• Must display good verbal and written communication skills, and be able to professionally receive and follow oral instructions.

Responsibilities

• Assists supervisor in overseeing all aspects of general office coordination.
• Maintains supervisor’s office calendar to coordinate work flow and meetings.
• Maintains confidentiality in all aspects of client, staff and agency information.
• Interacts with clients, vendors and visitors.
• Opens sorts and distributes incoming correspondence, including faxes and email.
• Signs for and distributes UPS/FedEx or similarly delivered packages.
• Prepares responses to correspondence containing routine inquiries.
• Performs general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Files and retrieves organizational documents, records and reports.
• Modifies documents such as reports, memos and letters using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs.
• Sets-up and coordinates meetings and conferences.
• Completes daily deposit and sends information to appropriate staff.
• Completes courier route in absence of facilities staff.
• Assists with regional event planning in coordination with other administrative assistants.
• Supports supervisor in assigned project-based work.
• Coordinates office supply orders (non-clinical items).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED