Administrative Assistant - Recruiting

Mullins Mechanical•Atlanta, GA

6h•Onsite

About The Position

Are you a collaborative team player with excellent communication skills? Do you enjoy supporting hard working teams in a fast-paced environment? If this sounds like you, then you should mull over a career with Mullins Mechanical. We are seeking a highly skilled and motivated Construction Administrative Assistant to join our team in Carrollton, Georgia. As a Construction Administrative Assistant, you will play a crucial role in supporting our construction projects by providing administrative assistance to the project management team and ensuring the smooth operation of office procedures. The ideal candidate will have exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced construction environment. Our commitment to excellence in safety, quality, customer service, and professionalism has earned us a top-notch reputation in the industry. Built on client relationships, our project teams are committed to providing services with integrity that will uphold our prestige within the industry. We realize that our greatest asset is our people. We offer competitive compensation and benefits packages that include medical, dental, vision, life, disability, paid holidays, paid vacation, and 401K. Mullins Mechanical ranked #1,475 on the 2023 Inc. 5000 list and we’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication. Our projects are often in industrial and manufacturing environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.

Requirements

Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Exceptional attention to detail and accuracy in all aspects of work.
Ability to work collaboratively as part of a team and contribute to a positive work environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Nice To Haves

Experience with construction management software like Procore is a plus.
Previous experience in an administrative role, preferably in the construction industry, is highly desirable.

Responsibilities

Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
Assist with candidate screenings and back-up Recruiters as needed.
Coordinate interviews, meetings, and appointments.
Accurately enter data into various software systems and maintain project files in an organized manner.
Assist in the procurement of materials by preparing purchase orders, tracking deliveries, and communicating with suppliers.
Support the billing process by preparing invoices, tracking payments, and resolving any billing discrepancies.
Perform general office duties such as answering phones, filing paperwork, and ordering supplies.