Administrative Assistant / Receptionist

Steele Adams Hosman•Cottonwood Heights, UT

2d•Onsite

About The Position

We are seeking an experienced receptionist / admin asst. to join our team! We will train you how to support our team’s unique efforts toward successful outcomes for our clients. The ideal candidate is proactive, highly organized, and comfortable in a customer-service environment with familiarity of office technology / software.

Requirements

Experience interacting directly with customers in both Spanish and English in similar role.
Ability to learn new tasks quickly and ask questions when direction is not clear.
Exceptional written and oral communication skills, with meticulous attention to detail.
Ability to prioritize, multi‑task, and thrive under deadlines while maintaining professionalism and empathy.
Willingness to use AI tools to assist in your work.
Work on-site from 9a - 5p (not a hybrid or remote position). Punctuality and attendance is very important.

Responsibilities

Provide administrative support to the team.
Assist with answering inquiries, scheduling, preparing documents, maintaining records, communicating with clients, and other duties as assigned.
Create first drafts of documents and written materials for review and editing by others.
Maintain confidentiality and discretion.
Assist with keeping calendar appointments accurate and updated.
Communicate effectively with both Spanish-speaking and English-speaking clients.
Help maintain detailed case files and update the case‑management database (Clio/Needles or similar) with notes, tasks, and deadlines.