Administrative Assistant/Receptionist

O'Hagan Meyer•Newport Beach, CA

4h•$40,000 - $47,000•Onsite

About The Position

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.

Requirements

Proficient with Microsoft Office Suite (Word, Excel and Outlook)
Proficient with Adobe PDF
Excellent interpersonal and customer service skills
Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
Ability to work in fast-paced environment
Excellent organizational skills and strong attention to detail
High school diploma or equivalent.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.
The Office Receptionist is required to be in-office five days per week.

Nice To Haves

1-2 years of office experience is preferred.
Recent College Grads are encouraged to apply.

Responsibilities

Greeting Clients and Visitors
Operating multi-line phone system including transferring calls and forwarding voicemails
Scheduling and confirming appointments
Maintain firm conference room schedule and calendar
Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned
Scanning and distributing incoming mail and deliveries daily
Mailing documents via USPS, USPS Certified, UPS, and FedEx
Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings
Keeping reception area clean, organized and presentable for guests
Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
Other projects and tasks as assigned
Assist as backup for file clerk
Assist with additional administrative tasks and projects as assigned by the office manager.
Collaborate in the planning and execution of office social events with office manager.
Crosstrain on firm technology systems (document management, calendaring, others as needed)