Administrative Assistant, Public Health Sciences

Advocate Health and Hospitals Corporation • Wake Forest, NC

1d • $24 - $36 • Onsite

About The Position

Provides a wide variety of administrative duties toward meeting departmental goals in support of leadership. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation.

Requirements

• High school diploma or recognized equivalent plus three years administrative support experience in a professional setting.
• Broad knowledge of Medical Center operations and policies
• Ability to build collaborative relationships
• Detail oriented
• Ability to meet deadlines
• Ability to multi-task and prioritize
• Proficiency in Microsoft Office programs
• Proactively seek ways to improve skills

Nice To Haves

• Associate's degree in Secretarial Science preferred.

Responsibilities

• Functions as point of contact for department leader(s).
• Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible.
• Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed.
• Optimizes leader's travel schedules and expedites expense reports.
• Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate Medical Center official.
• Provides administrative support at meetings of significance.
• Assists with departmental budget by processing expenditures for accurate accounting.
• Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement.
• Compiles confidential Medical Center information using discretion as to appropriate action.
• Composes correspondence and signs on behalf of leader as delegated.
• Assists with coordination of administrative support functions in the office.
• Provides direction to other administrative staff in department as appropriate.
• Performs other related duties as requested.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED