Administrative Assistant (Project Coordinator)

SEA Limited•Liberty, MO

41d•Onsite

About The Position

SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing Kansas City area (Liberty, MO) office! We work with attorneys, insurance companies and manufacturers to find the "why" when things fail. This is an in-office opportunity with an exceptional team, supporting several technical experts. Curious, proactive candidates with exemplary computer skills are encouraged to apply! Must have prior administrative support experience.

Requirements

Bachelor's degree preferred but commensurate experience is considered
High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook
A minimum of seven (7) years of professional office experience
Excellent writing skills and proofreading skills
Strong attention to detail
Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
Ability to lift 20 lbs.
Ability to effectively communicate with colleagues and clients
Ability to effectively manage multiple tasks and varying deadlines
Ability to answer phones and direct calls
Ability to accept and integrate constructive feedback into job performance
Ability to maneuver around the office
Ability to file folders
Ability to use a computer/keyboard

Nice To Haves

Paralegal, Legal Assistant or insurance industry experience preferred

Responsibilities

Provides administrative support for various consultants by scheduling and tracking incoming and ongoing projects
Responsible for document proofreading and letter composition
Maintains and coordinates consultant's schedules of site inspections, depositions and changes to trial schedules
Uploads images and other documents to electronic files
Handles verbal and written client communications
Maintains office files and databases
Ability to learn and adapt to new software and technology
Spreadsheet creation, data entry and manipulation
Manages meeting and lab exam scheduling
Obtains information & compiles records to enter requests for conflict searches
Acts as receptionist and use of Envoy guest-tracking system
Handles conference room and meeting space set up and teardown
Coordinates refreshments and meals for in-office meetings and events
Manages incoming and outgoing packages
Acts as brand ambassador for S-E-A both internally and externally
Ability to accept and integrate constructive feedback into job performance
Regular and predictable presence at work