Administrative Assistant, Post Services

Netflix • Los Angeles, CA

2d • $38 - $71

About The Position

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.
The Team
As Netflix continues to produce amazing content worldwide, Post Services focuses on creating the best services, sites, and experiences for our filmmakers. The Netflix Content Organization has built in-house post-production services for the exclusive use of our titles. Our Post Services team is charged with the strategy, implementation, and operational management of our purpose-built sites, providing services with cutting-edge technology and workflows to our filmmakers.
The Role
We are looking for an Administrative Assistant to support our Director, Post Services. The ideal candidate is self-motivated, proactive, quick-thinking, flexible, positive, and able to pivot when necessary. This is a demanding and fast-moving role that requires someone proactive and solution-oriented with a mind towards helping the success of the team and thinking about the needs of the individuals they support. We are looking for someone who is excited about the content we make and eager to play an important role in supporting our Post Services team.

Requirements

• 5+ years of experience in an Administrative Assistant or Executive Assistant capacity
• Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
• Strong written and verbal communication skills
• Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
• Displays professionalism in communication with internal and external partners
• Ability to be discreet and maintain confidential information
• Strong judgment and ability to make decisions quickly
• Strong attention to detail at all times
• Team-player who operates in a fast-paced, team-oriented setting
• Able to stay calm under pressure and work on short deadlines

Nice To Haves

• Prior experience working across a global team with an understanding of diverse cultures is a plus
• Responsive and able to work flexibly across multiple time zones
• Tech-savvy is a huge plus

Responsibilities

• Maintaining calendars for the Director, Post Services, including booking, confirming, and rescheduling internal and external meetings
• Assist in booking a high volume of travel arrangements (domestic and international)
• Book, manage, and coordinate logistics for team meetings, events, and off-sites
• Experience planning and facilitating townhalls and all-hands meetings preferred
• Develop and create executive-ready presentations and documents using Google Suite
• Participate in key meetings, capture detailed notes, and track, assign, and drive follow-up on action items to completion
• Processing expense reports in a timely manner
• The ability to assist with team projects and events as needed

Benefits

• Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits.
• We also offer paid leave of absence programs.
• Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off.
• Full-time salaried employees are immediately entitled to flexible time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees