Administrative Assistant - Permitting

Groundworks•Minneapolis, MN

1d•Onsite

About The Position

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home. But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success. Apply today! The Permitting Administrative Assistant position handles workflow for permitting, engineering, locates and inspections. This position is crucial to the pre-installation preparation process at Groundworks.

Requirements

High School Degree/GED
1-2 years Administrative Assistant experience preferred
Previous call center or customer service preferred
Must be positive and motivated with excellent communications skills
Ability to adapt quickly to changes in work strategy
Excellent computer skills
Great oral and verbal communication

Responsibilities

Research project locations to determine the correct permitting jurisdiction and municipality requirements
Prepare, submit, track, and manage permit applications from start to completion
Open and close permits in accordance with local municipality guidelines and company procedures
Schedule and coordinate required inspections for active construction projects
Monitor inspection outcomes and follow up with municipalities to ensure timely approvals and closures
Communicate inspection results to internal teams and coordinate corrective actions when needed
Partner with engineering teams to obtain required plans, drawings, and supporting documentation for permit submittals
Maintain accurate permit records, documentation, and status updates for project tracking and reporting
Serve as the primary point of contact between municipalities, inspectors, and internal project teams
Ensure compliance with permitting deadlines, regulations, and project timelines
Update customer records to ensure accuracy and completeness of project and permit information
It is an essential function of this position that the employee regularly and reliably reports to work on time each working day