Administrative Assistant, People Services

Arapahoe Libraries•Englewood, CO

About The Position

The Administrative Assistant, People Services, works closely with the Director and the People Services team in a collaborative, service-focused library environment. This role supports district-wide priorities related to staffing, training, employee programs, and department operations while confidently handling a wide range of administrative and coordination tasks. You will help keep People Services work organized, timely, and accurate, using sound judgment, consistency, and strong attention to detail to support employees across the organization.

Requirements

Two to five years of administrative experience.
Intermediate technology skills in Microsoft 365, including Word, Excel, Outlook, and Teams.
Strong attention to detail, accuracy, and organizational skills.
Ability to organize work, manage multiple tasks, and meet deadlines.
Ability to maintain confidentiality using tact and discretion when handling sensitive information.
Ability to work independently, problem-solve, and troubleshoot routine administrative issues.
Ability to adapt to changing priorities and work effectively in an environment of ongoing change.
Strong verbal and written communication skills.
Ability to collaborate effectively and support team objectives.
Demonstrated commitment to continuous learning, including seeking feedback and applying new knowledge to improve work processes.

Nice To Haves

Experience supporting human resources, people services, or training functions.
Experience working in a public sector, nonprofit, or service-oriented organization.

Responsibilities

Schedule meeting spaces, coordinate logistics which includes setting up room/cleaning up where necessary, lunch orders/delivery, and/or obtaining snacks.
Respond to email requests and correspondence.
Research information, assist with budget-related tasks, track invoices, prepare routine and non-routine communications, respond to information requests, and reconcile expense reports to maximize the effectiveness of the department.
Assist with planning and implementation of department initiatives and events.
Coordinate meetings and agendas, conduct assigned research, maintain employee files, and support accurate file management.
Prepare reports, charts, and presentations, reconcile P-card statements, and prepare requisitions.
Coordinate the service award program, record and track vacant positions.
Order and maintain department supplies and equipment, and track deliveries.
Perform other tasks as assigned to support departmental operations.
Update content in the learning management system as needed.
Prepare learning materials to support training activities.
Set up meeting rooms and coordinate room scheduling and equipment for trainings and workshops.
Order supplies and refreshments for training sessions.
Communicate schedule or logistics changes to facilitators, including confirmations and reminders.
Orient new staff to the building and training spaces.