Office Administrator

Talley LLP•Orange, CA

1d•Onsite

About The Position

The Administrative Assistant/Payroll Processor supports both day-to-day office operations and end-to-end payroll administration. The ideal candidate is detail-oriented, adaptable, and proactive, with strong organizational and technical skills. You’ll work closely with multiple teams to ensure smooth operations, accurate payroll processing, and professional experience for both clients and employees. This position is on-site only and requires a consistent presence to support internal teams and client-facing activities.

Requirements

High school diploma required; some college or associate degree preferred.
1–2 years of administrative or payroll-related experience, ideally in a professional services environment.
Proficiency in Microsoft Office (especially Excel, Outlook, and Word) and comfort using cloud-based tools and new platforms.
Strong attention to detail and ability to manage multiple priorities with accuracy.
Excellent written and verbal communication skills with a professional demeanor.
Demonstrated reliability, adaptability, and ability to work both independently and collaboratively.
Discretion in handling sensitive and confidential information.
Positive, team-oriented attitude and willingness to assist with a variety of tasks.

Responsibilities

Serve as a welcoming and responsive point of contact for clients and staff, managing calls, emails, and client document portals.
Prepare and organize client materials, deliverables, and meeting packets with precision and timeliness.
Maintain organized and presentable office spaces, ensuring supplies and shared areas are ready for daily operations.
Assist with scheduling, meeting logistics, and internal events.
Process and distribute mail (receiving/sending), scan and upload documents, and maintain consistent digital organization standards.
Enter and update client and internal data accurately across systems.
Support cross-departmental projects and process improvements that enhance efficiency and client service.
Support special projects and process improvements across departments.
Be a point person in answering and elevating staff inquiries as required.
Manage employee information in Paycom, ensuring accuracy in job details, tax settings, and benefits enrollment while maintaining confidentiality.
Process bi-weekly payroll, including reconciliation of hours, deductions, PTO, and adjustments.
Maintain compliance with I-9 documentation, employment verifications, and record retention.
Generate payroll reports and analyses using Excel or similar tools, supporting HR and Finance with reconciliations and audits.
Provide general administrative support to HR, Tax, and Operations teams.
Assist with new hire onboarding and first-day activities, coordinating with IT and Facilities.
Identify opportunities to improve processes and communication across departments.