Administrative Assistant – Parts Operations

Ziegler • Minneapolis, MN

2d • $23 - $28

About The Position

Ziegler CAT has an opening for an Administrative Assistant – Parts Operations position who will support the Parts Operations Manager with reporting, receiving, invoicing and billing of parts transactions. Additional support to the department would include general administrative support and clerical functions. This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Ziegler Inc. will reasonably accommodate the known disabilities of qualified disabled individuals. SEE YOURSELF AT ZIEGLER Founded in 1914, Ziegler is a third-generation, family-owned CAT dealer with over 2400 employees across 30+ locations in Minnesota, Iowa and northern Missouri. Since day one Ziegler has had the same philosophy- if the customer is successful- then Ziegler will be successful. That is why Ziegler is committed to providing employees with the best possible work environment and the right tools for career development. This means great benefits, work/life balance, and ongoing professional development and training. Fulfill your calling by starting a career with Ziegler today! The pay range for this position is $23.29 to $27.91 Starting wage is dependent on skills, experience, education and location. Pay range may vary by 10% depending upon the applicant’s location. Along with competitive pay, full time positions are benefits eligible which includes: Health, Dental, Vision and Life Insurance 15 days of PTO your first year, accrual starts day 1 9 paid holidays 401(k) plan with company contribution and match HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year Short-Term and Long-Term Disability Insurance, FSA & EAP Paid Parental Leave & Funeral Leave Fitness membership discount Education Assistance At Ziegler Inc. we’re committed to equal opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements

• High School Diploma or GED required; 2 or 4 years of College Degree preferred
• 1-3 years related experience preferred
• Commitment / Dependability, Learning Orientation, Problem Solving, Efficiency, Attention to Detail
• Proficient in Microsoft Office Suite and Excel
• Standing, sitting, walking, use of hands, talking, hearing

Responsibilities

• Validate and manage quantity PO disputes related to Parts order class purchase orders
• Apply miscellaneous charges on unprocessed sales orders
• Monitor and follow up with uncollected Cash COD charges
• Manually invoicing delivered sales orders
• Managing invoice on hold sales orders – obtain customer PO’s to process
• Manually process Vendor ASN product tags as needed
• E Commerce order management
• Cash Register support - check processing and daily drawer counting
• Support daily inventory adjustments resulting from picking exceptions
• Cross function training and support new employee onboarding
• Switch board relief as needed
• Support inventory management efforts as needed
• Works in a cooperative manner with team and superiors

Benefits

• Health, Dental, Vision and Life Insurance
• 15 days of PTO your first year, accrual starts day 1
• 9 paid holidays
• 401(k) plan with company contribution and match
• HSA (Health Savings Account), Ziegler contributes up to $1000 tax-free each year
• Short-Term and Long-Term Disability Insurance, FSA & EAP
• Paid Parental Leave & Funeral Leave
• Fitness membership discount
• Education Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees