Administrative Assistant ORR

Upbring•Corpus Christi, TX

About The Position

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values: We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion. We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive. We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength. Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time. What You'll do as an Administrative Assistant The Administrative Assistant will provide administrative, clerical, and receptionist support as needed for the ORR program, such as answering and transferring calls to different departments, distributing and reconciliation of credit cards, filing, basic bookkeeping, and office management.

Requirements

High School diploma or equivalent
1 years’ secretarial, receptionist, or administrative experience
Must be 21 years of age or older per licensing requirements
Strong customer service skills with the ability to greet and welcome individuals in a professional and pleasant manner
Excellent written and verbal communication skills, ensuring clear and effective interactions with staff, visitors, and external stakeholders
Ability to work independently and as part of a team; take initiative and perform tasks with limited supervision
Exceptional organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other relevant software for administrative and clerical tasks
Ability to handle confidential information with discretion and professionalism

Nice To Haves

Associates degree in Business Administration, Office Administration, or closely related field
3 years’ secretarial, receptionist, or administrative experience

Responsibilities

Answer and make telephone calls, transfer calls as needed, and handle inquiries professionally; schedules appointments, make reservations, and coordinate staff travel arrangements
Support with receptionist duties, including greeting visitors, managing check-ins, and directing individuals to the appropriate departments
Receive, sort, date-stamp, and distribute all incoming mail and documents, duplicate all necessary materials and complete the mailing process for all outgoing mail
Maintain accurate records and an organized filing system
Compile and submit statistical reports as requested such as ORR monthly, quarterly, and yearly reports, ensuring timely submission of all documents in compliance with agency policies
Compile and submit all documents, forms, and records to appropriate individuals and/or offices by designated dates or in accordance with agency policies and procedures
Ensure receipts and invoices are properly submitted and filed through Financial Edge and Card Center
Purchase office supplies/additional goods either by online ordering or from warehouse clubs
Act as Notary Public for the program if requested
Other duties and projects as assigned