Administrative Assistant, Office Services

BPM LLP • San Jose, CA

1d • $20 - $25 • Onsite

About The Position

Our busy San Jose office is looking for a long-term, professional and energetic individual to fill the role of Administrative Assistant. This is an opportunity for a talented, motivated individual who wishes to gain experience in a variety of departments within the organization. Still interested? Read below for more details!

Requirements

• High school diploma or equivalent required; associate degree or higher preferred
• 1–3 years of administrative support experience in a professional office environment
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Ability to lift and carry 35–50 lbs
• Reliable transportation for courier runs as needed (post office, clients, etc.)
• Strong organizational skills, attention to detail, and commitment to quality
• Excellent oral and written communication skills
• Adaptability to changing priorities and effective task management
• Problem-solving ability and strong interpersonal skills
• Flexible, positive attitude, and strong work ethic
• Ability to work overtime, if needed.

Responsibilities

• Welcome clients, staff, and visitors, ensuring they are connected with the appropriate personnel.
• Answer the main office phone line, address inquiries, route calls, and take messages efficiently.
• Process incoming and outgoing mail, including metering mail, domestic and international shipments, FedEx labels and tracking.
• Oversee conference room(s) scheduling, event setup and teardown, and related office service requests.
• Support office events and functions, including client meetings, training sessions, businesses development functions and corporate gatherings.
• Run errands as needed for events, office operations and client service requests.
• Provide administrative support to practice groups, especially during peak periods.
• Assist with preparing and processing engagement letters and general administrative tasks such as printing, binding, and scanning documents.
• Maintain inventory of office supplies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees