Administrative Assistant, Office Services

Bpm Llp•San Jose, CA

2d•$20 - $25•Onsite

About The Position

BPM Overview: What does BPM stand for? Innovation, opportunity, community, diversity, inclusivity, flexibility and so much more. B-P-M stands for “Because People Matter,” because at our core, our people drive everything we do and how we do it. We are a forward-thinking, full-service accounting firm providing modern solutions to businesses across the globe. We focus on comprehensive assurance, tax, and consulting services for our clients, and we provide our people and our community with the resources to lead meaningful and purposeful lives. While we are one of the largest California-based accounting firms, our flexible work locations and schedules mean we have professionals across the continent. Our teams and our clients drive us to provide quality services and ignite unique insights and ideas that contribute to our continued success. Our clients come from different backgrounds and industries, which keep our people intellectually challenged every day. Our initiatives and ideals lead to our continued recognition as one of the “Best Places to Work” in the Bay Area and beyond. We are dedicated to providing meaningful careers for all of our employees along with fostering an environment that allows an integrated lifestyle. Our flexible culture allows our professionals to live a balanced lifestyle between their work responsibilities and personal commitments. Position Overview : Our busy San Jose office is looking for a long-term, professional and energetic individual to fill the role of Administrative Assistant . This is an opportunity for a talented, motivated individual who wishes to gain experience in a variety of departments within the organization. Still interested? Read below for more details! We Have: · A unique people-centered culture that attracts the brightest and most forward-thinking professionals. · The resources, expertise, and global capability of a Big Four accounting firm together with the responsiveness and accessibility of a local firm. · A regional presence in the Bay Area, while still serving our clients nationally and internationally. · Recognition as one of the Bay Area’s “Best Place to Work” and “No. 1 Best Large Accounting Firm to Work for” by Accounting Today.

Requirements

High school diploma or equivalent required; associate degree or higher preferred
1–3 years of administrative support experience in a professional office environment
Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Ability to lift and carry 35–50 lbs
Reliable transportation for courier runs as needed (post office, clients, etc.)
Strong organizational skills, attention to detail, and commitment to quality
Excellent oral and written communication skills
Adaptability to changing priorities and effective task management
Problem-solving ability and strong interpersonal skills
Flexible, positive attitude, and strong work ethic
Ability to work overtime, if needed.

Responsibilities

Welcome clients, staff, and visitors, ensuring they are connected with the appropriate personnel.
Answer the main office phone line, address inquiries, route calls, and take messages efficiently.
Process incoming and outgoing mail, including metering mail, domestic and international shipments, FedEx labels and tracking.
Oversee conference room(s) scheduling, event setup and teardown, and related office service requests.
Support office events and functions, including client meetings, training sessions, businesses development functions and corporate gatherings.
Run errands as needed for events, office operations and client service requests.
Provide administrative support to practice groups, especially during peak periods.
Assist with preparing and processing engagement letters and general administrative tasks such as printing, binding, and scanning documents.
Maintain inventory of office supplies.

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