Administrative Assistant, Multifamily

Cushman & Wakefield • Las Vegas, NV

14d • $21 - $25 • Onsite

About The Position

Responsible for supporting the Operations Executive team and their staff in the responsibilities of Communications and Operations.

Requirements

• Communication Proficiency (oral and written)
• Customer Focus
• Problem Solving/Analysis
• Leadership Skills
• Teamwork Orientation
• Time Management Skills
• Financial Acumen
• Bachelor’s Degree in Business Administration or related discipline preferred
• 1+ years of customer service, administration or related field preferred
• General knowledge of finance and building operations
• Advanced knowledge of Microsoft Office Suite
• Excellent organization and time management skills required
• Ability to establish, track, and meet deadlines
• Ability to react to quickly changing priorities
• Keen attention to detail

Responsibilities

• Screening phone calls and routing callers to the appropriate party. Handling email customer service requests. Maintain polite and professional communication.
• Report generation, transcription of meeting minutes, and presentation/agenda creation
• Complete Purchase Orders and invoice processing
• Schedule and coordinate executive meetings, staff meetings, and conference calls. Distribute materials pertinent to the event. Prepare conference rooms ahead of meetings.
• Coordinate travel and calendar activities for operational leadership team.
• Create new hire and anniversary social media announcements
• Data entry, Scanning, Mail Disbursement, and Shipping
• Due Diligence agreement and invoice preparation
• Maintain inventory of all office equipment and supplies
• Coordinate invites, reminders, and meeting spaces for Operations and training events
• Handle monthly floater bill backs
• Maintain milestone reminders for Managing Director including team member anniversaries and birthdays, coordination of flowers, cards, etc. for these dates.
• Assist in planning quarterly team outings including calendar invites, reservations, etc.
• Ensure Property Central is maintained and up to date at all times
• Manage local distribution list of all management personnel
• Complete App Access & Access Terminations for RPM’s
• Handle job postings as needed for Managing Director
• Pull training status monthly, send to RPM’s and MD with completion reminders
• Complete Workday tasks for transfer, raise, promotion or termination by RPM or MD request.
• Onboard corporate new hires, order IT, business cards, and setup workstation
• Coordinate Due Diligence lunches
• Prepare PMA’s in alignment with Managing Director guidance
• Perform routine office management duties as required
• Cover reception desk duties in the absence of the Receptionist
• Any other tasks as assigned by direct supervisor

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level