Administrative Assistant - Medical Support Services

Boys Town • Omaha, NE

1d • Onsite

About The Position

In a career as an Administrative Assistant - Medical Support Services, you join us in providing life-changing care to patients from across the region. In this role, you will provide administrative assistance and clerical activities for the Support Services Team and the Chief Nurse Executive (CNE). Provide skilled, clerical functions of a confidential nature.

Requirements

• High school diploma or equivalent required.
• Minimum of 2 years of clerical experience in an office environment required.
• Ability to utilize a variety of office equipment and computer software programs as needed to perform the duties and responsibilities of the job required.

Responsibilities

• Provides clerical assistance to CNE and the Support Services team. Assistance may include meeting and room coordination, recording and preparing minutes, mail management, CNE schedule coordination and monitoring, telephone and reception duties.
• Monitors and orders office and paper product supplies.
• Processes Support Services invoices and credit card purchases (Support Services and CNE).
• Assists with employee professional recognition planning and distribution.
• Assists with formatting and publishing policies in the policy management system as directed by the Director of Quality and Support Services or designee.
• Assists with scheduling, invoices, and general oversight of the BTNRH basic life support program.
• Performs general office duties including assembling and proofreading documents, maintaining Medical Executive Committee binders, computerized filing, and Service Recovery program gift card procurement.
• Handles travel arrangements for multiple areas (Support Services, ancillary teams, East medical office providers, and other clinical areas) including hotel and airline reservations, and conference registrations. Prepares travel expense reports.
• Oversight of Support Services students including interviewing, training, and monitoring of work.
• Processes dues and memberships for the East Medical Office Building providers, and the Support Services.
• Assists the Employee Health Nurses with employee appointment scheduling, annual campaigns, Employee Health release of records (according to policy) and Employee Health record filing in the electronic Employee Health Database
• Assists the team in special projects as assigned.
• Receives and screens visitors, Employee Health check-ins, answers multi-line telephones, communicates messages.

Benefits

• A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location.
• Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs.
• Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider.
• We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account.
• Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees