Administrative Assistant - Medical Records

Gust Rosenfeld PLC • Phoenix, AZ

2d • Onsite

About The Position

A meticulous administrative professional specializing in the management, organization, and secure handling of medical records for legal use. The role supports daily operations of paralegals, legal nurse consultants, and attorneys by managing and following up on medical records, processing documentation requests, updating electronic records systems, and ensuring accuracy and confidentiality of all data. Streamline workflows, retrieve records efficiently, and uphold high standards of patient/client privacy.

Requirements

• High-School Diploma or equivalent.
• 2 or more years of experience working in a medical records environment.
• Strong attention to detail and understanding of medical record workflows.
• Excellent organizational skills.
• Communicate professionally and distinctly with external contacts and co-workers.
• Multitask and manage time effectively with the ability to prioritize.
• Must be organized, proactive and deadline-driven, work independently and as a team member.
• Proficient use of Microsoft Outlook, Word, and Excel functions.
• Ability to navigate and manage documents within the firm’s document management system (such as iManage).

Responsibilities

• Review and organize medical records.
• Perform data entry and update spreadsheets.
• Assist team with managing patient/client records.
• Create medical records and deposition binders for trial preparation.
• Collaborate closely with legal nurse consultants.
• Track and prioritize deadlines, monitor case progress, and ensure timely completion of tasks.
• Properly name and upload records in firm software.
• Close files.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees