Administrative Assistant, LTLC

South Middlesex Opportunity Council • Lowell, MA

52d • $22 • Hybrid

About The Position

Provide administrative and financial management support to the assigned programs including processing accounting transactions, coordinating human resources processes, representative payee processes, and managing the business office.

Why Work for SMOC?

Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Requirements

• High School diploma required; Associates degree in Business Management / Administration or Accounting desired
• Minimum 3 years prior experience in office management required
• Must be able to work independently as well as part of a team
• Strong verbal and written communication skills
• Basic accounting skills required
• Highly organized, detail-oriented and able to manage time effectively
• Must be proficient in Microsoft Office and database systems
• Must be able to ascend and descend stairs.
• The position requires prolonged periods of sitting.

Nice To Haves

• Knowledge of Quickbooks and other accounting software preferred

Responsibilities

• Ensure the financial, accounting, and administrative aspects of the assigned programs are operating in compliance with all federal, state, and local funding requirements, as well as, agency policies and procedures.
• Manage the agency's bank deposit process including entry into the accounting database, if required, and submission of required forms to A&F.
• Process accounts receivable including rental collections, donations, rep payee reimbursements and grants and contracts revenue.
• Manage all aspects of the division's accounts payable invoicing process as required by A&F including coding and submission to A&F.
• Collect rent from an assigned tenant. Ensure coordination, effective communication and reconciliation with SMOC Housing as appropriate.
• Coordinate recruiting for open positions; perform new hire orientation including the collection of paperwork and submission to HR; process volunteer and intern paperwork.
• Review and reconcile the division's timesheets, time-off balances, etc., and submit to Payroll on a timely basis.
• Manage the petty cash fund.
• Coordinate and process purchase orders, expense reports, and stipend program payments through A&F.
• Assist as needed in Agency audit.
• Maintain accurate records/files and process paperwork in accordance with agency policies and timeframes.
• Provide support to the Director and Program Directors on various initiatives and tasks as required.
• Manage all financial aspects of Social Security Payee program within expectations laid out by SSA.
• Engage all clients by understanding and addressing their needs whether within or outside the scope of the specialty.
• Attend & participate in team meetings and communicate effectively with clients and staff in other specialty areas.
• Ensure compliance with program/department, agency, and/or funder requirements, as well as, SMOC policies & procedures.
• Other duties as assigned.

Benefits

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees