Administrative Assistant IV - Release - Classification and Inmate Transportation Division - Huntsville (028457)

Texas Department of Criminal Justice • Huntsville, TX

15h

About The Position

Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date.
• Must meet and maintain TLETS access eligibility for continued employment in position.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computer and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.
• Skill to implement new systems and procedures and evaluate their effectiveness.
• Skill to train others.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Inmate classification experience preferred.
• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

Responsibilities

• Performs advanced technical assistance work in the planning and execution of the inmate release audit program; and receives, processes, requests, and compiles documentation from other sections, departments, courts, counties, law enforcement entities, and other agencies regarding the release of inmates to mandatory supervision, parole, and discharge.
• Develops and maintains inmate records, files, and computer records; and compiles and edits data and prepares reports and recommendations to ensure agency compliance with inmate release calculations, rules, regulations, statutes, mandates, and court decisions.
• Coordinates and ensures quality control procedures are conducted on the processing of inmate records and that corrections are completed appropriately; identifies and resolves discrepancies; selects specific records to be analyzed for the quarterly performance review; and compiles documentation for administrative review and action.
• Reviews inmate release audit policies, procedures, and processes and makes recommendations for improvements; develops administrative and technical assistance policies and procedures; identifies areas in need of improvement; develops training materials; and provides inmate release process training.
• Provides technical assistance to staff, supervisors, inmates and inmate families, attorneys, judges, and other agencies.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees