Administrative Assistant IV

Enbridge • Houston, TX

1d • Hybrid

About The Position

At Enbridge, our core values of safety, integrity, respect, and inclusion, and high performance drive our mission to support and improve the communities in which we live and work. We put people first and strive to make our communities better places and are excited to welcome a Sr Administrative Assistant onto our dynamic US Operations team! Our Senior Administrative Assistant will provide a broad range of basic to sophisticated level administrative and/or specialized support services to Vice President of US Operations along with a team or teams of senior managerial staff. This fast-paced role will focus on providing support to the VP and his team acting as the representative with Enbridge staff, providing work priority direction, and following up on deliverables, analysis/reporting of business metrics in support of business unit goals and objectives. We look forward to your application! What you will do: Independently provides administrative support to a Vice President by: anticipating and initiating appropriate actions to conserve the VP’s time, e.g., manage their schedule, manage access, screen, and respond to routine and non-routine e-mails and correspondence consolidating, coordinating and variance reporting for a variety of cyclical budget documents and processes, e.g., annual, and monthly budget reporting, financial tables, operating cost summaries, timesheet and vacation reporting, coding interacting with leader’s peers, ELT, and high-profile external customers, to provide professional support services coordinating corporate governance and diligence compliance files/matters on behalf of the department(s), e.g., annual Statement on Business Conduct acknowledgements, SOX/CSOX audit requirements, etc. coordinating complicated meetings, conferences, and functions providing area-specific knowledge and technical depth Assists a team or teams of senior managerial staff with their specific administrative needs by: organizing and maintaining team specific documentation processes through data input, verification and filing in hard copy and electronic team and central databases drafting complex correspondence, presentations, spreadsheets, etc. leading or participating on cross business unit administrative committees or task forces providing formal or informal supervision to a team of admin staff and/or temporary staff/contractors (5 to 10% of the time). Who you are: You have: Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications. 5+ years of directly related experience Advanced knowledge of Microsoft Office Suite of tools, applicable software, company databases, enterprise structure and standard operating procedures. Ability to manage relationships at all levels of the enterprise, including direct or indirect supervision of staff and/or contractors. Requires a high level of discretion, tact and diplomacy in dealing with senior level internal and external contacts, and highly confidential or sensitive information The following are considered assets: Proficient in Microsoft Sharepoint and Teams platforms. Experience with Liquids Pipelines Working Conditions: Work performed in typical office environment Accessibility outside of office hours is a regular requirement Stress levels can be above normal as the work is highly visible and deadline oriented within the business unit, e.g., while acting as the VP’s representative numerous often contending interests are to be handled whilst negotiating priorities. Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid #joinourteam Physical Requirements include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time. Mental Requirements include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.

Requirements

• Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.
• 5+ years of directly related experience
• Advanced knowledge of Microsoft Office Suite of tools, applicable software, company databases, enterprise structure and standard operating procedures.
• Ability to manage relationships at all levels of the enterprise, including direct or indirect supervision of staff and/or contractors.
• Requires a high level of discretion, tact and diplomacy in dealing with senior level internal and external contacts, and highly confidential or sensitive information

Nice To Haves

• Proficient in Microsoft Sharepoint and Teams platforms.
• Experience with Liquids Pipelines

Responsibilities

• Independently provides administrative support to a Vice President by: anticipating and initiating appropriate actions to conserve the VP’s time, e.g., manage their schedule, manage access, screen, and respond to routine and non-routine e-mails and correspondence consolidating, coordinating and variance reporting for a variety of cyclical budget documents and processes, e.g., annual, and monthly budget reporting, financial tables, operating cost summaries, timesheet and vacation reporting, coding interacting with leader’s peers, ELT, and high-profile external customers, to provide professional support services coordinating corporate governance and diligence compliance files/matters on behalf of the department(s), e.g., annual Statement on Business Conduct acknowledgements, SOX/CSOX audit requirements, etc. coordinating complicated meetings, conferences, and functions providing area-specific knowledge and technical depth
• Assists a team or teams of senior managerial staff with their specific administrative needs by: organizing and maintaining team specific documentation processes through data input, verification and filing in hard copy and electronic team and central databases drafting complex correspondence, presentations, spreadsheets, etc. leading or participating on cross business unit administrative committees or task forces providing formal or informal supervision to a team of admin staff and/or temporary staff/contractors (5 to 10% of the time).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed