Administrative Assistant IV (Hybrid) - Arts and Sciences, Psychological and Brain Sciences

Washington University in St. Louis • Hadley, MO

1d • $23 - $36 • Hybrid

About The Position

Maintains and oversees efficient administrative functions of the Department. Executive Assistant administrative support for the Chair, Associate Chair and other faculty as well as support for the teaching and research mission of the Department. Decision making role for numerous day to day functions in the department.

Requirements

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience: Administrative Office (5 Years)
• Driver's License: A driver's license is not required for this position.

Nice To Haves

• Education: No additional education unless stated elsewhere in the job posting.
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.

Responsibilities

• Oversees schedule and correspondence for the Chair
• Coordinate faculty searches – including scheduling interviews and coordinating all arrangements associated with visits.
• Coordinates faculty courtesy appointments and faculty leaves
• Assists with event coordination for Departmental conferences, symposia, receptions and award ceremonies and memorials
• Assists with coordination of the Departmental Colloquium Series, Brown Bag Series and Workshops
• Facilitates all aspects of faculty tenure/promotion reviews for tenure track and teaching faculty, including third year reviews.
• Attend and record minutes of faculty, staff and search committee meetings
• Create and maintain files on all faculty and emeritus faculty including confidential material regarding salaries and promotions.
• Order, distribute and maintain database for all departmental keys
• Co-coordinate room scheduling for Department space.
• Co-coordinate participant payment processes
• Backup approver and reviewer for workday FIN transactions.

Benefits

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees