Administrative Assistant IV

Chickasaw Nation Industries, Inc.•Dothan, AL

1d•Onsite

About The Position

The Administrative Assistant IV provides a broad range of administrative services. Provides administrative support to an individual, team, department or group in an organization. Handles a wide variety of administrative and operations support functions and manages multiple priorities. This position is 100% onsite. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act. ESSENTIAL REQUIREMENTS Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property. Requires knowledge and experience in filing techniques, administrative typing, and using word processing equipment.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Requires knowledge and experience in filing techniques, administrative typing, and using word processing equipment.
High school diploma or general education degree (GED) and a minimum of five to seven (5-7) of years’ relevant experience and/or training, or equivalent combination of education/experience.

Responsibilities

Prepares and edits technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows, transcription of documents, data entry, and preparing and editing management support documentation such as PERT or GANTT charts in hard copy or using software such as Microsoft Project or Primavera.
Performs a variety of support services such as visitor access control, answering telephones, receptionist, scheduling and maintaining the calendar, preparing documentation to order supplies and equipment, editing or maintaining technical, budget, programmatic and administrative documentation and references, preparing travel documentation and coordinating travel arrangements, operation of reproduction equipment to produce large volumes of documents, courier service and mail service, etc.
Interacts with senior level managers such as high-level military and civilian medical, health care and technical personnel.
Coordinates and directs a variety of support services such as use of reproduction equipment, scheduling maintenance for equipment, scheduling courier runs, ensuring approved security practices are applied relative to personnel and document control and scheduling, ensuring efficient operation of conference facilities and efficient conduct of office operations