Administrative Assistant, Intake

McCalla Raymer Leibert Pierce LLP•Roswell, GA

6d•Hybrid

About The Position

The role of the Administrative Assistant (Intake Department) is to ensure the timely and accurate processing setting up new referrals in the firm’s internal case management system, ordering titles, and entering data from title exams. The ideal candidate for this position will possess foreclosure experience, especially in the area of intake and title. This is a vital role in our company and the ideal candidate will have to be well organized, possess a keen attention to detail, be a self -starter with excellent time management skills, and have excellent communication and follow up skills. This position is in office initially for a training period, converting to hybrid thereafter.

Requirements

Must possess strong written and verbal communication skills
Proficiency with excel and other Microsoft products
Knowledge of the nonjudicial foreclosure process
Ability to manage and prioritize multiple projects
Overall good attitude and willingness to adapt to change
Must possess good organizational skills
Identifies and resolves problems in a timely manner
Balances team and individual responsibilities
Contributes to building a positive team spirit
Demonstrates accuracy and thoroughness
Looks for ways to improve and promote quality
Must be analytical and have good problem solving skills
Associate or Bachelor’s Degree preferred but not required
At least one year of work experience in a law firm environment

Nice To Haves

Knowledge of complaint process is a plus
Experience in a law firm is preferred
BKFS, Vendorscape, Claifire, and TEMPO experience preferred, but not required

Responsibilities

Ability to work in a high-volume environment while maintaining accuracy.
Proficient use of the firm’s internal case management system to effectively and efficiently set-up new foreclosure files.
Ordering and tracking of all title orders, new and updated titles.
Intake incoming referrals, request documents, update client systems, and enter data necessary to begin processing files.
Ensure all firm, client and court mandated deadlines are met.
Appropriately maintain and process sensitive and confidential information.
Will perform other duties and responsibilities as needed.