Administrative Assistant/Inspection

Quadel Consulting & Training•Miami, FL

About The Position

At Quadel, we believe great work starts with great people. That’s why we focus on building teams that care deeply about the communities we serve and the colleagues we work beside every day. We’re currently seeking dedicated professionals who are ready to grow with us and help drive our mission forward. The Administrative Assistant/Inspection Scheduler provides clerical and administrative support to the project team. Responsibilities may include, but are not limited to inspection scheduling, customer and team member communication, data entry, document preparation and coordination of routine office tasks. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Familiarity with affordable housing or property management systems is preferred.

Requirements

A high school diploma or equivalent is required.
Proficiency in Microsoft Office applications (Excel, Word, Outlook) is required.

Nice To Haves

One year of related experience is preferred. Familiarity within the affordable housing industry is a plus.
Experience with Yardi a plus.

Responsibilities

Provide general clerical and administrative support to project staff, including data entry, filing, document preparation and mail handling.
Coordinate and schedule inspections by managing calendars, confirming appointments and addressing any rescheduling needs.
Maintain and update inspection schedules, customer communications and other relevant data using property management and office systems (e.g., Yardi, Emphysis Elite, MRI, Microsoft Office Suite).
Draft correspondence, generate appointment letters, and prepare inspection packets or meeting materials.
Answer phones, respond to email inquiries, and direct calls or messages to the appropriate personnel.
Maintain accurate records and ensure timely documentation of inspection and program-related activities.
Collaborate with other departments to ensure inspections and administrative tasks are completed efficiently and on time.
Provide excellent customer service throughout the scheduling process, addressing inquiries and concerns promptly and professionally.
Assist with administrative tasks such as invoice processing, supply ordering, and file maintenance in accordance with office procedures.
Assist with special projects related to inspections and related tasks.
Other administrative duties can be assigned.