26-04 Adult Ed Administrative Assistant Kansas Campus

Northeast Technology Center•Oklahoma, KS

1d•$36,020

About The Position

Supporting and promoting short-term Adult Education programs; Answering the phone and responding to inquiries regarding training offered on the campus; Greeting campus visitors and directing them to the appropriate contact at the campus; Filing, correspondence, operation of business machines, including entering information on a computer, generating reports to board of education or accrediting institution/agency, handling travel registrations and arrangements.

Requirements

High School Diploma or GED required.
Three years clerical/business office experience and competency in the following areas needed:
Friendly and outgoing personality, proficiency in Microsoft Office Suite and Google G-Suite required.
Excellent human relations skills, proficiency in record keeping, typing, filing, faxing, phone usage, prioritizing, and scheduling
Ability to exercise initiative, independent judgment, and discretion in performance of duties
Must demonstrate excellent attendance and punctuality
Must know the importance of confidentiality.
Required criminal history check and proof of U.S. citizenship or resident alien status.
Cannot be related to currently seated district school board member within the second degree of affinity or consanguinity.

Nice To Haves

business school or some college preferred.

Responsibilities

Comply with all state, federal laws and policies and procedures of the school district.
Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous, professional manner.
Receive visitors; answer inquiries personally or refer to appropriate staff members, and coordinate activities with internal and external customers.
Prepare correspondence, notices, district and state reports, and verify the accuracy of the work done.
Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary.
Operate all business machines necessary to complete reports and clerical work required in the operation of the office.
Maintain confidentiality as required and appropriate.
Maintain highly-confidential records and files, ensuring that the material is properly marked and secured.
Provide clerical support to campus personnel accurately and efficiently including: managing records, preparing reports, correspondence, tests, class materials, updating and maintaining course syllabi, assisting with conference and meeting arrangements, travel arrangements, registrations, anreservations.
Open, scan or read, and distribute mail; compose official correspondence for supervisor’s signature, properly dispose of routine correspondence.
Maintain confidentiality of sensitive correspondence.
Enter and retrieve information using computer or other data processing equipment, receive and review documents, and make routine corrections.
Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting, securing and depositing collected monies, and processing refunds by district policy when requested.
Must have a valid Oklahoma Driver’s license and ability to drive to meetings and training using school vehicle.
Regular attendance following a designated work schedule.
Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities.
Any other responsibilities or duties assigned by the Supervisor and/or Superintendent.