Administrative Assistant III - Administrative Support - Laundry, Food and Supply (035055)

Texas Department of Criminal Justice•Huntsville, TX

29d

About The Position

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Knowledge of office practices and procedures.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to prepare and maintain complex records and files in an automated system.
Skill in the electronic transmission of communications.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

Accounting or numerical detail work experience preferred.
Computer operations experience preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

Performs technical program assistance work for Laundry, Food and Supply programs
participates in the planning and execution of an agency program
prepares and disseminates information concerning agency programs and procedures
responds to inquiries regarding rules, regulations, policies, and procedures
Prepares, edits, and distributes correspondence, reports, forms, and other documents
compiles and enters data, makes calculations, and prepares administrative and statistical reports
maintains record keeping and filing systems to include automated information systems
Coordinates work with organizational units of the agency
assists in the preparation of presentations for administrative meetings
attends meetings, takes notes, and prepares meeting minutes
Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.